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CP3 NATIONAL MIDDLE SCHOOL COMBINE
2025 CANCELLATION INSURANCE POLICIES
OVERVIEW:
To protect families from unexpected emergencies, CP3 Camps offers two (2) optional cancellation insurance policies for the CP3 National Middle School Combine (CP3NMSC).
These policies are designed to provide coverage in the event a participant is unable to attend for any reason, including but not limited to emergencies or unforeseen circumstances.
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Cost of Insurance
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$39.99 (10% of full registration fee of $399.99), or
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$29.99 (≈10% of remaining balance payment of $300.00 if using the deposit option).
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Both are optional add-ons during registration and the respective remaining balance payment process.
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Campers may also choose the deposit option ($99.99) to temporarily secure their roster spot.
Please note: deposits are non-refundable and non-transferable between campers or events.
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Deposit Option
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$99.99 deposit secures a camper’s roster spot.
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Non-refundable and non-transferable between events or campers.
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Remaining balance of $300.00 must be paid at least two (2) weeks before the event.
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This deposit ensures a roster reservation and allows the remaining balance of $300.00 to be paid no later than two (2) weeks prior to the event start date. Neither cancellation policy applies to the $99.99 deposit. Failure to pay the remaining balance on time will result in forfeiture of the full deposit.
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Non-Refundable Items
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$99.99 deposit cannot be refunded or applied toward cancellation insurance.
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If the remaining balance is not paid on time, the deposit is forfeited.
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Coverage
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Policies protect against emergencies or unforeseeable circumstances preventing attendance.
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Insurance does not apply to the deposit amount.
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ADDITIONAL DETAILS:
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Insurance is optional but strongly recommended. If insurance is not purchased, all fees are final: non-refundable, non-transferable, and non-creditable for any reason. No exemptions. No exceptions.
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Coverage limits by payment type:
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Pay in full → insurance can cover $399.99 (minus exclusions below).
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Deposit option → insurance can cover only the $300.00 balance, not the $99.99 deposit.
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Timing: Insurance must be purchased during initial registration and cannot be added later.
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Insurance policy itself: Insurance fees are non-refundable, non-transferable, and non-creditable.
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Third-party processing/transaction fees (e.g., Stripe) may be non-refundable in some cases.
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Event changes / Force Majeure: If an event is rescheduled, relocated, or otherwise modified due to weather, venue issues, or other circumstances beyond our control, registrations will automatically transfer to the new date/location. Refunds follow the rules below and require valid insurance.
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Code of Conduct: Campers removed for disciplinary or safety reasons are not eligible for refunds, credits, transfers, or insurance claims.
MAKING A CLAIM:
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If you purchased cancellation insurance and need to file a claim, please follow the steps below.
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a) How to Submit ...
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Email staff@cp3nmsc.com with the subject line “Cancellation Claim – [Camper Name] – [Event City & Date]” and include the following details:
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Camper’s full name and DOB
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Parent/guardian name and phone number
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Order/registration number (found on Stripe.com receipt)
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Which policy you purchased (Full Registration or Balance-Only)
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Brief description of the emergency (supporting documentation may be requested)
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Submitting the above claim and respective information will automatically and immediately remove the respective camper from the active event roster.
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b) Expected Refund Amounts (based on when you claim) ...
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If you email 10 or more days before the event start date:
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Eligible for a refund of the covered amount:
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Up to $399.99 (100%) if you purchased the Full Registration policy, or
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Up to $300.00 (100%) if you purchased the Balance-Only policy.
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If you email fewer than 10 days before the event start date:
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Eligible for a partial refund equal to 50% of the covered amount:
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$200.00 (50% of $399.99) for Full Registration policy, or
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$150.00 (50% of $300.00) for Balance-Only policy.
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The $99.99 deposit, payment processing fees, and the insurance fee itself are never refundable. As a reminder, refunds apply only to the covered portion of your payment.
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c) Processing Timeline
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Claims are processed within ten (10) days after the event concludes.
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An additional ten (10) days may be required for Stripe.com and/or your bank to process the refund.
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No refunds are issued prior to the event date.
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All refunds are issued to the respective card on file that was utilized to complete the initial registration.
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Once a refund is processed, your policy is considered redeemed/activated and becomes non-refundable. No substitutions, credits, or alternative compensation will be offered.
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REGISTRATION TRANSFERS:
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As a one-time courtesy, CP3NMSC camper registrations may be eligible for registration transfer.
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Fee: $75.00 per camper, per event registration transfer
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Use limit: One (1) transfer per camper registration, total. No additional transfer attempts will be honored.
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Same-Season, Same-Player Only: must be used within the same calendar season (e.g., 2025 CP3NMSC). Transfers cannot roll to future years and must be utilized by the same camper (non-transferrable between campers).
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Finality: Once processed, the transfer is final and cannot be reversed.
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Note: Transfers are a separate courtesy and do not convert a non-insured registration into a refundable one.